What do we need to know to monitor and evaluate the project in order to manage it well. It attempts to determine whether the progress achieved is the result of the intervention, or whether another. Monitoring and evaluation is a management tool that tracks and assesses the performance of the public sector, thereby contributing to service delivery outcomes. Performance monitoring and evaluation world health organization. Handbook on monitoring and evaluation of human resources for. Monitoring and evaluation of infrastructure projects has been recognized as an indispensable management function. The critical role of monitoring in demonstrating the performance of programmes.
Rep orts, presentation a nd giving final version of the. Monitoring and evaluation implementation framework for continuing professional development cpd 1. Annex iv intervention profile performance summary form annex v example of project specific management monitoring setup annex vi example of work plan format annex vii reporting, monitoring and evaluation issues annex viii example of an. The handbook recognizes that planning, monitoring and evaluation require a focus on. Difference between monitoring and evaluation compare the. In most cases, evaluation is not given emphasis in projects, as what is normally considered is monitoring.
The monitoring and evaluation framework contained in this h a n d b o o k is therefore guided by three equally important objectives. Sc scholar in project management, jomo kenyatta university of agriculture and technology, kenya. Resultsbased monitoring and evaluation at the commonwealth of learning a handbook. As a pdf format, you can print this out, or type into it. Summarise capacity building and support requirements. Indicators should be objective, verifiable and clearly understood by all stakeholders 5. Monitoring and evaluation food and agriculture organization of. Data collection is the process of systematically gathering quantitative andor qualitative data used for purposes of monitoring, evaluation, andor learning mel. Monitoring also involves giving feedback about the progress of the project to the donors, implementors and beneficiaries of the project. Evaluation refers to an assessment at the end of a project or document. Monitoring and evaluation can help an organization extract relevant informationfrompastandongoingactivitiesthatcanbeusedasthebasisforprogram maticfinetuning. The policy, practice and systems relative to monitoring and evaluation have in turn. Planning and implementing a project monitoring and evaluation system.
Jun 04, 2011 in other words, monitoring makes evaluation possible. Monitoring and evaluation is not an addon at the end start early and build monitoring and evaluation into the project from the beginning 3. Monitoring and evaluation implementation framework for continuing. Monitoring helps project managers to understand whether the. Basic concepts in monitoring and evaluation february 2008.
This minicourse covers the basics of program monitoring and evaluation in the context of population, health, and nutrition programs. Usaids performance monitoring and evaluation tips provide practical advice and suggestions to usaid managers and partners on issues related to performance monitoring and evaluation. For more information for information on setting up and using a monitoring and evaluation system, see the monitoring and evaluation toolkit. By doing this cintacan f ind out the solution to solve the root cause of low performance of project monitoring and evaluation i n execution. As such, it aims to present a balanced and complete view of the entire performance evaluation profession. Monitoring and evaluation not only help organizations re. Monitoring and evaluation can be used to demonstrate that programme efforts have had a measurable impact on expected outcomes and have been implemented effectively. It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. Korea has three layers of monitoring and evaluation system. Performance indicators are at the heart of a performance monitoring system they define the data to be collected to measure progress and enable actual results. Identifying performance questions, information needs and indicators. It uses information arising from monitoring and reporting, but may also involve data collection that serves to verify and complete such information.
Cost all monitoring and evaluation activities, and identify funding sources. Monitoring and evaluation are two states of analysis in terms of the progress made in relation to the goals of an enterprise or a firm. Korea took a gradual approach in developing its performance monitoring and evaluation system. Handbook on planning monitoring and evaluating for development. Sc scholar in project management, jomo kenyatta university of agriculture and technology. Monitoring and evaluation forms the basis for modification of interventions and assessing the quality of activities being conducted. Quantitative indicators measure changes in a specific value number, mean or median and a percentage. A step by step guide to monitoring and evaluation university of. Pdf performance monitoring and evaluation system pmes. The everchanging development landscape accompanied by the increased challenges of accountability, performance, quality standards and learning make this a timely publication for the monitoring and evaluation division. Assessing performancebased monitoring and evaluation. Common terms of monitoring and evaluation monitoring and evaluation system uses the. The integrity of the monitoring and evaluation system must be upheld. Monitoring vs evaluation between monitoring and evaluation of projects, one can find a variety of differences.
Evaluation takes a shape based upon the information provided by the process of monitoring. Monitoring is very important in project planning and implementation. Program performance monitoring and evaluation pempal. The proposed evaluation approach is discussed in section 5. Performance monitoring and evaluation measure evaluation. How to develop a monitoring and evaluation plan the compass. Indicators are used to measure progress against the results framework. Monitoring evaluation timing monitoring is a continuing evaluation assesses the function that takes place entire project cycle. The monitoring and evaluation plan for the kagera tamp will serve two functions. Data collection methods and tools for performance monitoring. Chapter 5 collecting data for monitoring performance indicators 43. This paper discusses the origins, development, and experience of implementing this remarkable policy.
The earlier you develop it and begin to implement it, the better off your program will be, and the greater the outcomes will be at the end. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning. Governments across the world are taking up several efforts to improve results, encourage public employees to provide better services, and. Performance evaluation functions as a leading journal in the area of modeling, measurement, and evaluation of performance aspects of computing and communication systems. Usaid center for development information and evaluation. Important decisions are made based on the information and insights provided by the system.
Case studies and performance monitoring data will also be used to determine the overall impact of the program at selected intervals. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as. They are critical tools for forwardlooking strategic positioning, organisational learning and for sound management. This2009versionofthehandbookonplanning,monitoringandevaluatingfor developmentresultsaimstosupportundpinbecomingmoreresultsorientedand. Difference between evaluation and monitoring compare the. Projectprogramme monitoring and evaluation guide what is this guide. The establishment of a dedicated department of performance, monitoring and evaluation within the south african presidency has been viewed as a. These tips provide practical advice and suggestions to usaid managers on issues related to performance monitoring and evaluation. Summarise agreed information needs, data collection, information use, reporting and presentation in a monitoring and evaluation plan. The role of monitoring and evaluation in the public service. Section iii delineates the performance monitoring mechanism by which the.
The kenya meat commission was established in 1950 by an act of parliament, cap 363 of the laws of. Monitoring refers to an organized process of overseeing and checking the activities undertaken in a project, to ascertain whether it is capable of achieving the planned results or not. Remember, evaluation is more than just did the job get done. The significant difference between an evaluation and monitoring is that while the evaluation is usually scheduled at the end of the task. Train performance evaluation and monitoring by torque. This ip activity monitoring, evaluation and learning plan guide was developed in november 2017. Although it has been practised and has been relevant for many years, it is a fairly new applied concept to public sector organisations internationally. This publication is a supplemental reference to the automated directive system ads chapter 203. It is intended to support country offices in aligning their monitoring and evaluation systems with rbm methodologyspecifically in tracking and measuring the performance of undp. Introduction to monitoring and evaluation using the logical. These publications are supplemental references to the automated directive service ads chapter 203 pdf, 264kb. Reporting enables the gathered information to be used in making decisions for improving project performance. Definitions youth employment programmes, like any other type of public policy intervention, are designed to change the current situation of the target group and achieve specific. Annex iv intervention profileperformance summary form annex v example of project specific managementmonitoring setup annex vi example of work plan format annex vii reporting, monitoring and evaluation issues annex viii example of an expenditure followup table and related graphics.
Coverage is the core performance indicator common to. In practice evaluation is often the weak link in performance budgeting. Any project is bound to succeed if monitoring and evaluation are carried out with precision. Performance evaluation, contd when should you develop an evaluation plan. First section describes the performance monitoring and evaluation system pmes. Usaid performance monitoring and evaluation tips innovation. The best time to do this is before you implement the program. The policy, practice and systems relative to monitoring and evaluation. To get some more differences on these two, check out the article presented below. The case of local government water projects in mkuranga, tanzania. It is meant to be a desktop reference that supplements the more concise and fieldfriendly ifrc pmer pocket guide.
Handbook on monitoring and evaluation of human resources for health. Ten steps to a resultsbased monitoring and evaluation. Data collected in 2009 through to 2011 will be analyzed retrospectively using the new analytic framework. Prepare the monitoring and evaluation plan and budget. Improving the performance of government has become a key concern for every citizencentric political setup. Project monitoring and evaluation and performance of road projects according to harrison 2008, project monitoring and evaluation involves routine collection and analysis of information to track the progress of a project. Pdf performance monitoring and evaluation system pmes for. This dissertation study challenges in practicing monitoring and evaluation. Monitoring is a form of observation that takes place while the documentation or project is in progress. Performance management systems and performance measurement performance management or resultsbased management is a strategy designed to achieve changes in the way organizations operate. Beginning in 2012, each laboratory will receive a summary report of the quantitative analysis in addition to the full report.
Evaluation of these results can determine if deterioration in performance, caused by a change in the internal flow conditions, has occurred. Performance monitoring contributes to learning more locally, ideally at the level at which data are collected and at levels of programme management. There are necessarily various strategies and plans involved in the process of monitoring. Performance indicators performance indicators are concise quantitative and qualitative measures of programme performance that can be easily tracked on a regular basis. Guidelines for programme design, monitoring and evaluation.
Strategy 2020 voices the collective determination of the international federation of red cross and red crescent societies ifrc to move forward in tackling the major challenges that confront humanity in. Monitoring and evaluation are the two management tools that help in keeping a control on the business activities as well as raising the level of performance. Difference between monitoring and evaluation with comparison. In 2000, it started a pilot project with selected departments in some line ministries to prepare annual performance plans and reports. Negotiate between stakeholders to decide what to monitor and evaluate 4. Establishes and manages a performance monitoring and evaluation framework with specific goals, outcomes, inputs, outputs, processes, indicators, data needs and sources as well as reporting templates and frequency, for effective monitoring, reporting and updating of.
1521 1543 73 1114 16 60 1430 427 1155 923 847 1155 325 40 1039 478 1459 443 1213 1089 564 240 468 866 41 961 995 289 1093 1366 1365 175 1439 1294 660 26 536 785 1395 987